electronic mailroom

Mailroom Magic: Save Time, Money, and Backaches by Migrating to Digital Mail Processing

by lsanders on Nov 12, 2009

Nearly every type of organization receives mail, and the larger the organization, the more complicated and critical the mail delivery process can become. Opening and logging in mail as it is received, sorting and labeling incoming documents, photocopying materials that have multiple destinations, and delivering the mail is a time-consuming process. Outgoing mail that has been returned means paper records or databases need to be updated. Incoming mail needs to be date- and time-stamped, and time-sensitive material needs to be delivered to its destination as quickly as possible. Interoffice mail means valuable information is constantly in transit, keeping the mailroom staff and records managers on their toes. Sometimes, mail is transported in mail bags and on carts or moved to file storage, requiring constant movement and occasionally heavy lifting. Although many organizations today employ data entry clerks as a cursory nod to electronic record keeping, the potential for the...Read More >>